I was planning to high-light the differences between Documentum and Sharepoint, but after coming back from EMC World, I was to very surprise to see that the lines between the two are quickly disappearing. In fact, EMC was actively promoting their Content Services for Sharepoint. The proliferation of Sharepoint sites in the enterprise has driven EMC to address where Sharepoint and Documentum fit in the enterprise.
Sharepoint (like eRoom) is great for collaboration. However, once collaboration is done, the information and documents stored in Sharepoint site are siloed from the rest of the enterprise. Since these Sharepoint sites are disconnected from the enterprise, there is no OOTB way to have users interact in enterprise business process. This includes applying corporate retention policies on content. Another problem with Sharepoint architecture is the reliance of storage of content in SQL Server. This prevents the moving/archiving Sharepoint sites to 2nd tier (lower cost) storage.
Even with these challenges, EMC recognizes that Sharepoint does have a place in the enterprise. To this end, EMC has created two products to support integration between Sharepoint and Documentum:
Archive Services for Sharepoint- allow users of Sharepoint to archive content to Documentum Content Server once collaboration has been completed.
Content Services for Sharepoint- allow users of Sharepoint to use it as a complete front-end to Documentum Content Server. Although Content Services is not a complete replacement for Webtop, it has a lot of features of Webtop.
In my humble opinion, I feel that the market for Sharepoint integration will grow to a point, such that one might ask where does eRoom fit in. As for whether Sharepoint can replace Documentum as THE ECM solution, I dont think this is possible as long as Sharepoint architecture is completely dependent on SQL Server.
Stay tune to Round 3 – where I high-light some of the differences between Documentum and Sharepoint.